Boss Inc. is looking for an Executive Assistant to work for a client in Virginia Beach.  The executive assistant provides high-level administrative support to two C-suite executives. 

Job Responsibilities include, but are not limited to:

Administrative Support Excellence:

  • Serve as the backbone of administrative functions for our Managing Partners, handling communications, travel coordination, calendar management, and expense processing.

  • Masterfully manage and maintain calendars, interacting with internal and external executives to coordinate meetings with precision.

  • Independently create, edit, and prepare reports and presentations, demonstrating meticulous attention to detail and a keen understanding of company policy.

Communication and Liaison:

  • Act as the primary point of contact for our executives, skillfully managing calls, messages, and correspondence.

  • Review voicemail and emails, responding effectively in the absence of the executives.

  • Facilitate smooth communication between executives and various stakeholders, always ensuring clarity and professionalism.

Meeting and Event Coordination:

  • Schedule and organize complex activities such as meetings, travel, conferences, and departmental events.

  • Attend meetings as required, capturing accurate minutes, and distributing relevant materials promptly.

  • Take charge of corporate event organization and fundraising initiatives, showcasing your ability to multitask and manage priorities effectively.

Document Preparation and Management:

  • Produce high-quality documents, including correspondences, memos, charts, and business plans, ensuring accuracy and clarity.

  • Maintain meticulous filing systems, both electronic and paper-based, to support corporate initiatives and record-keeping.

Confidentiality and Discretion:

  • Handle confidential and sensitive material with the utmost integrity, always maintaining strict confidentiality.

  • Exercise good judgment in prioritizing work, planning, and organizing tasks amidst interruptions, showcasing your professionalism and reliability.

 

Job Requirements:

  • 3+ years of Executive level administrative assistance experience

  • Strong knowledge of Office Suite applications to include Excel, Word & PowerPoint and various software applications as needed.

  • Ability to interface with all levels of leadership, internally and externally. 

  • Excellent calendar management skills including scheduling complex senior level meetings with challenging logistics. 

  • Excellent verbal and written communication skills 

  • Experienced in handling confidential and sensitive material. 

  • Ability to meet negotiated deadlines, anticipate needs, demonstrate initiative, and independently complete tasks. 

  • Must have reliable transportation & valid state driver’s license.

 

 EOE